UQMS AGM 2017

WHEN: 6.30pm on Tuesday 19th September
WHERE: ES Meyers Lecture Theatre, Mayne Medical Building, Herston.

There are 5 positions available for nomination. Please see below for details.

Nominations will OPEN at 8am AEST on Tuesday 15th August and will CLOSE at 5.30pm AEST on Friday 1st September.

Please note that Management Committee positions will be open for nominations from Friday 22 September, until Sunday 1st of October. More information, including position descriptions, to follow soon.

The Annual General Meeting is an opportunity for the UQMS Executive and Management Committees to update members on the activities of the Association, provide a financial update and statement for the previous financial year, raise any important notices or issues with the members, recognise achievements and contributions to the UQMS, and to conduct elections for the Executive Committee of the forthcoming year.

The UQMS EC are the five elected representatives of the Association. The President, Vice-President Internal, Vice-President External, Treasurer, and Secretary have general control and management of the administration, property, and funds of the UQMS. The EC positions are held for a year, and are elected by a vote of UQMS members at the AGM each year.

If you are interested in nominating for one of the positions in the EC, please download the relevant Position Description(s) below.

IMPORTANT FORMS AND DOCUMENTS

Please read and use these forms and documents for the 2017 UQMS AGM.

PRESIDENT

Full Position Description available here (LINK)

In essence, the President’s role oversees the:

  • Image of the UQMS and External Representation of the Society
    • Act as the public face of the society and speak on formal occasion
    • Chair General Meetings
    • Represent UQMS to external stakeholders
  • Internal Management of the Management and Executive Committees
    • Mitigate and resolve conflict
    • Maintain a professional standard of conduct
    • Ensure activities are in line with the strategic goals of the UQMS
    • Chair Management and Executive Committee meetings
  • Strategic Direction of the Society
    • With the Management Committee, encourage and direct changes and improvements to the way the society functions
    • Ensure strategic plans are set and met
    • Ensure the Society remains representative, sustainable and viable into the future

VICE-PRESIDENT INTERNAL

Full Position Description available here (LINK)

In summary, the VPI role involves:

  • Internal management of the society
  • Supporting and assisting the following portfolios
    • Social Portfolio, headed by the Social Officer
    • Wellbeing portfolio, headed by the UQMind Chair
    • Academic Events portfolio, headed by the Academic Events Officer
    • Community portfolio, headed by the Community Officer
    • Surgical portfolio, headed by the Surgical Group Chair
  • Strategic planning – evaluating the broad range of services offered by the UQMS, assessing their impact and developing a roadmap to ensure the UQMS is providing a premier experience to all of its members
  • Work with the Management Committee to fulfil their objectives and obligations including governance and strategic planning

VICE-PRESIDENT EXTERNAL

Full Position Description here (LINK)

In summary, the VPE:

  • Advocates for the student body at UQ School of Medicine meetings, with the UQMS President and Advocacy Officer
  • Develops and refines long-term advocacy goals
  • Oversees and assists the Advocacy, AMSA and International portfolios
  • Works with the Management Committee to fulfil their objectives and obligations including governance and strategic planning

TREASURER

Full Position Description available here (LINK)

In summary, the Treasurer:

  • Is responsible for the finances of the society, including:
    • Audits and financial statements
    • Reimbursements and paying invoices
    • Reviewing budgets
    • Invoicing sponsors
    • Entering financial information, reconciling accounts, BAS
    • AGM/OGM – reporting budgeted and actual expenditures, presenting the audit, presenting the prospective budget
    • Oversee and assist the sponsorship portfolio
    • Oversee and lead the Finance Committee
  • Works with the Management Committee to fulfil their objectives and obligations including governance and strategic planning

SECRETARY

Full Position Description available here (LINK)

In summary, the Secretary:

  • Coordinates Management and Executive Committee Meetings
  • Compiles and circulates the UQMS calendar at the start of the year and keep it up to date throughout the year
  • Ensures the UQMS operates according to Rules and legislation
  • Coordinates membership drive at orientation, assist with membership database and any membership issues
  • Coordinates Annual General Meeting (AGM), Ordinary General Meeting (OGM), Elections and the pre- and post- election events
  • Act as the primary contact for Professor Pearn
  • Oversees the engagement and affiliates council portfolios, headed by the Engagement Officer and Affiliates Council Chair respectively
  • Facilitates communication and foster collaboration between the UQMS and affiliates groups
    • They will act as one of the 7 working members representing the UQMS in the UQU Medical Students Board
  • Oversees and assists the Elections Officer and IT Officer
  • Works with the Management Committee to fulfil their objectives and obligations including governance and strategic planning